How to Outsource Efficiently

Category: Brand Strategies|Business Research|Strategies

With coronavirus still adversely affecting the economy many businesses, no matter their size, are struggling. 

Many have had to downsize and cut their expenses down simply to keep the company afloat. 

In such circumstances running in-house processes is sometimes not feasible or cost-friendly and so naturally the answer then is to outsource. 

While outsourcing comes with many benefits, there is always also the chance that you might not get the same quality work you would have from your own team. 

The Pros and Cons of Outsourcing

Pros:

  1. Reduces expenses and therefore boosts profits
  2. Job opportunities provided to developing countries
  3. Efficient and quick solution than building an extensive team

Cons:

  1. Job market suffers 
  2. There is less transparency about supply chain
  3. Labor and environmental standards might not be upheld

However, it really depends on your company’s position and requirements whether you choose to outsource or not. 

If you do want to do it, given below are some basic tips to ensure high quality work, even if it is outsourced.

Tips for Outsourcing

1. Be clear about deadlines and have a set schedule

Even when you are outsourcing the people working on your project are by all intents and purposes part of your team. 

Just like you would make sure that your in-house team knows by what time the work has to be completed, so should a team to whom you have outsourced. 

2. Explain the scope of the schedule

As stated above, consider the service provider part of your team. Make sure they are on the same page as you and understand what the project is meant to achieve. 

When you are outsourcing communication is of utmost importance. Misunderstandings can arise and cause complications later if you are not clear and upfront about the purpose of the work, the requirements, and the schedule. 

3. Ask for Portfolio or Experience Details

These are things that might seem obvious but you’d be surprised how many people still get them wrong. When deciding a team to hire for a project treat it like you would had you been hiring a full time employee. 

Ask them about their previous experience and ask to see where you can see any work they’ve done before so that you can figure out if it is a good match. 

It is better to get all these things sorted and out of the way at the beginning instead of waiting till time and resources have been spent. 

4. Set Milestones for Review

A project goes through many phases. Make sure you have set milestones so that you conduct a review of the work once they are hit. You should also attach payment to these milestones

If your plan is such that a part of the payment will be made when the project has hit one milestone, there is a greater chance of the work being completed in time. 

Also when you are conducting regular reviews quality is also assured. 

We hope you found this useful and will implement some of these tips if you do end up outsourcing. 

Good luck!

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